Traditional IT equals overhead. This long-held universal belief, coupled with the desire to drive down operational expenses, often results in corner cutting. Meanwhile, the business wants IT to deliver innovative, best-of-breed applications as soon as possible, despite flat or declining budgets. How can we reconcile IT’s ability to meet demand and protect productivity with a mandate to reduce costs?
One of the best and most obvious ways to cut costs is to move more applications to the cloud. Regardless of organizational size, a cloud-first posture offers multiple benefits, including the reduction of capital expenses through the elimination of hardware refresh and critical maintenance costs. Cloud endpoint backup supports a right-sized, expand-on-demand solution and defrays staff, power and maintenance costs that traditional, on-premises data centers add directly to your bottom line. Additionally, cloud tips the balance in favor of a faster business solution and reduced-time-to-revenue over increased infrastructure and staff; and it doesn’t happen only in the IT department.
Let me illustrate: Legal hold processes at most organizations are excessively expensive. Seventy one per cent of companies spent more than one million dollars on litigation in 2013; costs continue to rise as data doubles every 14 months. Challenges begin with the collection and preservation of data, and extend through integration with eDiscovery tools and litigation itself.
The hardest part of eDiscovery is identifying, preserving and collecting data stored in multiple repositories or only on the endpoint, i.e., laptops or workstations. A cloud-enabled endpoint backup solution with a legal hold capability reaches across the aisle from IT to the legal team by giving litigation support personnel what they need to rapidly select custodians, apply policies and preserve data in place, with:
- No IT time
- No IT travel costs
- No third party file-collection costs
- Reduced litigation and eDiscovery costs
Another way to reach across the aisle and reduce IT headaches is data migration. There are two basic approaches to data migration: one in which IT-migrates data on behalf of the end user and one where the end user does it himself. The most cost-effective method of data migration is self-service. An intuitive tool will empower most end users to restore files with very little training or IT intervention. This leads to less burden on IT and returns the end user to his or her work—fast. With do-it-yourself data migration, the logistical nightmare associated with data migration for employees in remote offices and field locations is avoided.
Sometimes tech refresh is outsourced to third party technicians. If outsourced, a third party will include a line item cost for backup and data restoration to a new device. Combined with end-user downtime loss—between one and six hours—and help desk calls to recover data lost during traditional migration, the cost and burden of tech refresh can be immense.
One cloud solution unlocks productivity for end users, IT and the legal team while it protects the data that lives outside the data center. It’s Code42 CrashPlan—trusted by more than 39,000 businesses including the leading technology companies and research institutions.
Download The Guide to Modern Endpoint Backup and Data Visibility to learn more about selecting a modern endpoint backup solution in a dangerous world.