The impossible dream and incredible cost savings of DIY data migration

Organizations are under pressure to reduce costs in every department and IT is no exception. As a result, organizations are shifting the responsibility for many IT functions to a do-it-yourself deployment model. From password resets and software updates to file recovery and data migration, the DIY approach to IT not only saves time for the IT team, it also reduces the amount of time that the end user is away from his or her machine.

The heavy lift
The data migration process associated with tech refresh is always a heavy lift for IT. Most organizations utilize a rolling tech refresh schedule in which a third of all deployed devices are retired every year. Migrating existing data to new machines is a cumbersome process with no shortcuts.

In an organization with 90,000 laptops, IT processes 30,000 devices per year on a three-year tech refresh schedule. If it takes fours hours to complete the migration on one machine, the enterprise will need at least 60 full-time employees to complete the migration within the year. Additionally, IT departments will encounter a 5-10% user cancellation or non-compliance rate on a planned device refresh, making it even harder to meet the annual tech refresh deadline.

Leasing is a popular hardware management strategy that adds cost to the data migration process. With leased equipment, the sooner a company can return the old machine, the sooner they can stop paying rent on it. If the data migration process requires a duration of quarantine for decommissioned machines to ensure that all of the critical information has been successfully transferred to the new machine, the organization must make payment on both the decommissioned and the new machine. With an annual rotation of 30,000 machines, double payments add up fast.

The magnitude of tech refresh and the potential for substantial cost savings makes data migration the perfect candidate for a DIY deployment model.

DIY data migration?
It’s well known that data migration comes with risk of data loss. So it seems unlikely that organizations would consider converting the task from IT-driven to DIY. Yet, it’s possible. The key to success lies in capturing all user data with endpoint backup before rolling out data migration to the end users. With endpoint backup in place, data migration becomes a foolproof undertaking; if any information is lost during migration, the user can easily restore the files from the backup files. On-screen installation wizards and step-by-step instructions make it easy to complete the migration process—even for non-technical users.

Substantial benefits
The benefits of moving to DIY data migration with endpoint backup are significant. Most companies can eliminate 75% of the time required to migrate a machine, allowing IT to meet their tech refresh schedule in less time. Instead of requiring 60 full time IT staff to complete the annual tech refresh, an organization migrating 30,000 computers per year could manage the process with 15 full time employees by moving to the DIY deployment model. Employees can undertake the migration process when it is convenient for them, eliminating cancellations. Furthermore, once an organization has deployed endpoint backup, it is no longer necessary to keep old devices in quarantine. IT can wipe the old machines immediately and return them to the leasing company—capturing significant savings.

Conclusion
Data migration is the perfect candidate for DIY deployment when coupled with endpoint backup. Organizations can all but eliminate the user downtime associated with tech refresh, minimize IT involvement in the migration process and realize significant savings on old hardware quarantine by deploying DIY data migration.

To learn more about how endpoint backup can help your organization with data migration, get the Data Migration Toolkit.

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